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School Operating System — Finance Module

School finances, simplified.

From fee planning to payment collection to expense tracking — SchoolWay automates the financial busywork so your accounts team can focus on what matters.

6 powerful tools • 40% more on-time collections • Zero manual reconciliation

Book a Free DemoExplore Features
40%
Increase in on-time fee collection
Instant
Receipt generation
0
Manual reconciliation needed
24/7
Parent payment access
Complete feature breakdown

Everything in finance management

Six tools that automate fee collection, expense tracking, and financial reporting.

Feature 1

Class Fee Planner

"Plan Once, Collect All Year."

Sets annual fee templates for different classes, grouping fees by categories like tuition, transport, laboratory, and activities. Schedule them monthly, quarterly, or annually.

Key benefits

Simplifies fee structures before the term starts
Reduces billing errors and inconsistencies
Supports multiple payment schedules per class
Problem solved: No more manual fee structure calculations for each class every term
AdminFinance Officer
admin.schoolway.in/fee-plans
Class Fee Planner Dashboard
Feature 2

Student Fee Customizer

"Custom Scholarships and Discounts in One Tap."

Allows admins to customise fee plans for individual students — apply flat-rate or percentage-based discounts, remove unused services, or add custom charges.

Key benefits

Easily accommodate sibling discounts and scholarships
Handle custom payment situations without spreadsheets
Remove services a student doesn't use
Problem solved: No more complex spreadsheet formulas for sibling discounts and scholarships
AdminFinance Officer
admin.schoolway.in/fee-plans
SchoolWay student fee customizer showing per-student discounts, payment mode and custom fee components
Feature 3

Cashfree Online Payment Gateway

"Secure, Instant Fee Settlements."

Integrates secure online payments — cards, net banking, UPI and wallets — through Cashfree. The system reconciles payments automatically and generates receipts instantly.

Key benefits

Minimises manual cash handling at school
Instant payment reconciliation
Parents can pay securely from home in one tap
Problem solved: No more manual receipt writing and payment tracking
ParentFinance Officer
SchoolWay Cashfree online payment gateway showing UPI, card and net banking fee payment
Feature 4

Late Fee Policy Planner

"Encourage Timely Payments, Fairly."

Automatically calculates late fees when invoices pass their due dates. Set grace periods, define daily penalties, and cap maximum charges.

Key benefits

Maintains consistent cash flow
Fair and transparent late fee calculation
Configurable grace periods and penalty caps
Problem solved: No more awkward phone calls chasing late payments
AdminFinance Officer
admin.schoolway.in/late-fees
Late Fee Policy
3 overdue • ₹2.4K
5 days
Grace
₹50/day
Penalty
₹2,000
Max cap
3
Reminders
Aanya S.
15 days overdue₹750Overdue
Kabir R.
8 days overdue₹400Overdue
Mira S.
21 days overdue₹1,050Overdue
Rohan G.
12 days overdue₹600Notified
Neha K.
6 days overdue₹300Notified
Feature 5

Expense & Budget Tracker

"Stay on Top of School Expenses."

Categorises school spending — maintenance, supplies, catering — and tracks outbound payments against pre-set monthly departmental budgets with overspend alerts.

Key benefits

Prevents overspending with real-time budget alerts
Clear visual indicators as budgets approach limits
Categorised expense reports for better planning
Problem solved: No more surprise end-of-month budget overruns
AdminFinance Manager
admin.schoolway.in/budget
Monthly Budget
2 over-budget
₹8.2L
Allocated
₹6.8L
Spent
₹1.4L
Remaining
Maintenance₹3.2L
82%
Catering₹1.8L
65%
Supplies₹0.9L
45%
Transport₹1.5L
91%
Technology₹1.1L
38%
Activities₹0.7L
55%
Utilities₹0.5L
72%
Feature 6

Petty Cash Ledger

"Keep Cash-in-Hand Under Lock and Key."

A digital record for daily cash-in-hand transactions. Logs small purchases, attaches receipt photos, and updates daily cash counts automatically.

Key benefits

Prevents cash leaks with detailed transaction logs
Simplifies tracking of small purchases
Photo attachments provide visual proof of expenses
Problem solved: No more missing cash and unaccounted small expenses
AdminCashier
admin.schoolway.in/petty-cash
Petty Cash Ledger
₹3,580 left
₹5,000
Opening
₹1,420
Spent
₹0
Refills
₹3,580
Balance
Supplies
₹580
42%
Repairs
₹450
32%
Stationery
₹240
17%
Other
₹150
11%
Chalk & dusterRamesh • 9:30 AM
Supplies-₹120
Emergency plumbingSuresh • 11:15 AM
Repairs-₹850
Printer paper x3Priya • 12:00 PM
Stationery-₹450
Whiteboard markersRamesh • 2:20 PM
Supplies-₹180
Broom & mopSuman • 3:45 PM
Supplies-₹250

Frequently asked questions

Common questions about SchoolWay's finance features.

Which payment methods are supported?
SchoolWay integrates with Cashfree to accept UPI, credit/debit cards, net banking, and mobile wallets. Parents can pay from the app or via a direct payment link sent to WhatsApp.
Can I offer different fee structures for different classes?
Yes. You can create unique fee templates for each class with different categories and schedules. Apply them with one click at the start of each term.
How are late fees calculated?
You define grace periods, daily penalty rates, and maximum caps. The system automatically applies late fees to overdue invoices and sends reminders to parents.
Can I track expenses against budgets?
Yes. Set monthly budgets for each department. The system tracks spending in real time and sends alerts when a department approaches its budget limit.

Ready to streamline your school finances?

See how SchoolWay can help you collect more, track everything, and reduce manual work.

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